What Cash Flow Guard Does
Cash Flow Guard is a cashflow visibility and invoice-chasing platform built specifically for UK trades businesses — electricians, plumbers, builders, roofers, HVAC engineers, and subcontractors.
- Overdue Invoice Follow-Up — Track what's owed, manage chasing stages, log contact history, and keep debtor follow-up structured and visible.
- Quote Follow-Up — Surface quotes that need attention, track follow-up stages, and stop potential work drifting away.
- Retention Tracking — Keep retention money visible, track release dates, and make sure nothing falls off the radar.
- Missed-Call Recovery — Turn unanswered calls into follow-up actions before the opportunity walks to a competitor.
- Tasks & Communications — Keep tasks, notes, contact history, and escalation actions in one structured system.
- Daily Action Dashboard — See what needs attention today across invoices, quotes, retentions, missed calls, and tasks in one view.
The Problem: Late Payment in UK Trades
Late payment is one of the biggest threats to small businesses in the UK. £26 billion is owed to UK businesses in late payments at any given time. £11 billion is the annual cost to the UK economy. 38 UK businesses are forced to close every day due to late payment. Small firms spend an average of 86 hours per year chasing overdue payments.
If your systems for chasing, tracking, and following up are not tight, your business is exposed.
Who Cash Flow Guard Is For
- Electricians managing multiple domestic and commercial contracts
- Plumbers and heating engineers juggling quote follow-ups and retention payments
- Builders and general contractors with overdue invoices across multiple clients
- Roofers dealing with staged payments and seasonal cashflow pressure
- HVAC firms tracking service contracts, retentions, and follow-on quotes
- Any trades subcontractor tired of chasing money with spreadsheets and memory
How It Works
- Connect Your Data — Import your invoices, quotes, retentions, and client details. No complex setup.
- See What Needs Chasing — Your dashboard shows overdue invoices, expiring quotes, upcoming retention releases, and missed calls in one view.
- Take Action — Follow structured chasing workflows, log contact history, escalate where needed, and keep your team aligned.
- Stay in Control — Reports, alerts, and daily action prompts keep you ahead of problems instead of reacting to them.
What Better Control Can Look Like
- Helps reduce the time invoices sit overdue
- Supports more consistent follow-up on sent quotes
- Keeps retention money visible and on the radar
- Makes it easier to recover missed-call opportunities
- Helps reduce reactive admin firefighting
- Improves visibility and accountability across the team
Real-World Scenarios
Before Cash Flow Guard
- £47,000 in overdue invoices spread across 12 clients with no structured follow-up
- 3 quotes worth £18,500 expired without a single follow-up call
- £9,200 in retentions forgotten because the release dates were buried in emails
- 15 missed calls in a month — none returned within 24 hours
After Cash Flow Guard
- Every overdue invoice has a chase stage, assigned owner, and next-action date
- Quotes approaching expiry trigger automatic follow-up reminders
- Retention release dates surface on the dashboard weeks before they are due
- Missed calls are logged with callback tasks assigned immediately
Pricing
No contracts. No hidden fees. Month-to-month. Cancel anytime. Setup fees may apply depending on your plan and configuration needs. Book a review to discuss what's included.
Frequently Asked Questions
- Is Cash Flow Guard suitable for sole traders or just larger firms?
- It works for both. Whether you're a one-person operation chasing five invoices or a team of twenty managing hundreds, the system scales to fit.
- Do I need to change my invoicing software?
- No. Cash Flow Guard works alongside your existing tools. You import your data and manage the follow-up and visibility layer from here.
- How quickly can I get set up?
- Most trades businesses are up and running within a day. We handle the setup with you — no complicated onboarding.
- Is my data secure?
- Yes. Your data is encrypted, stored securely, and never shared. We take data protection seriously.